Working directly with the CEO to provide office, business and executive support for a rapidly growing Information Technology Services company. This person will be responsible for confidential and time sensitive material, preparing routine and complex correspondence and preparing data for reports in a timely manner meeting or exceeding established deadlines. In addition, this person will perform all bookkeeping functions of the business.

Primary Responsibilities:

Office Support:

• Perform all general reception and telephone functions
• Manage all office supplies including consumables
• Maintain a clean, professional and organized office environment
• Process incoming and outgoing shipments for proper delivery and billing

Bookkeeping Support:

• Work with CEO to establish a cost effective process to evaluate and negotiate contracts with suppliers to ensure optimal pricing, quality and reliability.
• Maintain client financial account information to ensure accurate records for Receivables, Payables, Credit Cards, Expense Processing, and Billing.
• Manage process for and manage receivables from customers to minimize receivables over 30 days.
• Create and execute a process for tracking and billing of recurring technical items such as DNS registration, hosting, antivirus renewals, and support renewals.
• Enter information into QuickBooks for payables, receipts, deposits and credit card charges
• Other bookkeeping duties as necessary.

Marketing/Sales Support

• Prepare and send mailings using data merge functionalities of Microsoft Office.
• Prepare and send professional packages to prospects and clients.
• Assist in preparing materials for marketing events such as trade shows and sponsorships.
• Assist in preparing proposals for prospects and existing clients through the use of advanced Microsoft Word techniques such as Smart Art and embedded objects.

Necessary Skills and Experience:

• Ability to effectively and efficiently manage multiple priorities with minimal support or direction.
• Exceptional customer service and telephone skills.
• Ability to draw upon past experience to plan and accomplish goals.

Minimum Qualifications:

• An associate's degree or its equivalent with at least four (4) years of experience providing administrative support in a small business setting.
• Demonstrated proficiency in advanced usage of Microsoft Office (Word, Excel, PowerPoint) and Intuit QuickBooks.

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ForeSite Technology is an equal opportunity employer